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ezBuy bundles management control and spend analysis tools with complementary purchasing features and services into one unique solution for your purchasing needs. Use ezBuy for competitive bidding of 'one time' or first time buys or use the power of cooperative buying for repeat buy goods and services.
Read more about these powerful features that can automate and streamline your
purchasing process. Better+ Faster + Cheaper = ezBuy.
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| Requisition Approval |
Requisitioners can select from one time or reoccurring
delivery locations, search for and select items by using the NIGP categorization
system and provide payment information, forward for management approvals
and much more. The customizable and multi-level approval process insures
that there is no maverick buying by tracking the spend using our virtual
checkbook and maintaining an auditable history of actions performed
on a requisition. |
| Search to identify categories and Vendors |
ezBuy uses the NIGP coding system to categorize commodities.
You can search by general categories and drill-down to the specific
commodity or search by keywords. The vendor search utility allows you
to search for vendors based on specific criteria such as NIGP class
location, and demographic information. You can also create a Targeted
Vendor List, this feature allows you to create a customized list of
vendors to send your Solicitation to, rather than automatically releasing
it to all registered vendors. |
| Request for Information (RFI) |
ezBuy's RFI process allows you to collect written information
about the capabilities of various suppliers in a format that will simplify
comparisons. Electronic notifications go out to our database of suppliers
who offer the goods or services you need for reply. The suppliers respond
electronically and so storing their responses is easy. You control
the length of the evaluation period and can re-open the RFI at any
time. |
| Request for Quote (RFQ) |
When price is the primary factor for determining the
winning bidder use the RFQ process. The specifications for a product
or service must be known and clearly presented. The bidders are all
bidding on the same item so a clear comparison to determine the best
price easy. The bidding system also sorts the bids according to best
price. ezBuy also allows you to select the supplier who does not provide
the best price but meets other pre-determined criteria such as delivery
schedule, special group status, etc. |
| Request for Bid (RFB) |
Do you know a supplier that offers a good or service
that you want but they have not responded to your solicitation. Create
the RFB. |
| Request for Proposal (RFP) |
ezBuy's RFP process increases competition by broadcasting
your RFP to our extensive database of suppliers. More competition means
more savings for you. This process also meets the requirement for electronic
posting. ezBuy also offers electronic document storage saving you money. |
| Reverse Auction |
The reverse auction is a tool that stimulates competition
between suppliers to offer the lowest price to win your business. Initiations
are sent to suppliers in our database who provide the good or service
you need. You can control the reverse auction time frame and select
the bidder who offers the best value. |
| Business Award |
The award notification will list the business award Terms & Conditions,
responsible parties. The award notification also goes out to non-winning
suppliers to close the evaluation process. |
| PO Generation |
In ezBuy authorized shoppers can create Purchase Orders
for frequently ordered items or one-time purchase items. Required delivery
dates, comments and special instructions can be added to the order.
The shopper can also split the order to multiple locations using one
PO. Updating and editing the PO is easy and the multi-level approval
process follows any change. |
| PO Approval |
Similar to the Requisition approval process, the customizable
and multi-level approval process insures that there is no maverick
buying by tracking the spend using our virtual checkbook and maintaining
an auditable history of every action performed on an order. There is
even an alternate approver function that can be enabled when the primary
approver goes on vacation. |
| PO Confirmation |
The PO confirmation feature is an
electronic acknowledgement of receipt of an order or change in order's
status. With a mouse click your supplier can tell you that they received
the order. |
| Advance Ship Notices (ASN) |
ezBuy keeps you informed of the status of your order
at each stage in the purchasing process. Suppliers indicate what commodities
and quantities have been shipped and your receivers are electronically
notified. |
| Invoicing |
Electronic invoicing with ezBuy is secure and simple.
Invoice numbers can be customized to meet your requirements. Payment
methods can be included on the e-Invoice. e-Invoices are archived and
can be retrieved when needed. |